hardhatadmin user privacy notice

ICO ref no: ZB031343
Telephone: 0203 6329841
Email: support@hardhatadmin.co.uk

This privacy notice tells you what to expect hardhatadmin to do with your personal information.

What information hardhatadmin collects, uses, and why

The following information is collected and used:

Account information

Information used for security purposes

Business and financial information (finances, expenses, invoices, financial statements, financial transactions, payroll details, payment details, tax return details, details about your clients, contacts, subcontractors and employees, income and wage information)

Lawful bases

Lawful bases for collecting or using personal information:

Legitimate interest:

This is to achieve the purpose of the service provided as a user would reasonably expect.

Where we get personal information from:

The user

How long we keep information

Data and documents are retained for 7 years after the financial year end date they are for unless the account is closed or the user has a period of inactivity of 18 months in which case the user is warned that their data will be removed from the system after 14 days.

Your data protection rights

Under data protection law, you have rights including:
Your right of access - You have the right to ask hardhatadmin for copies of your personal data.
Your right to rectification - You have the right to ask hardhatadmin to rectify personal data you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure - You have the right to ask hardhatadmin to erase your personal data in certain circumstances.
Your right to restriction of processing - You have the right to ask hardhatadmin to restrict the processing of your personal data in certain circumstances.
Your right to object to processing - You have the right to object to the processing of your personal data in certain circumstances.
Your right to data portability - You have the right to ask that we transfer the personal data you gave hardhatadmin to another organisation, or to you, in certain circumstances.
Your right to withdraw consent - When hardhatadmin uses consent as the lawful basis you have the right to withdraw your consent.
You don't usually need to pay a fee to exercise your rights. If you make a request, hardhatadmin has one calendar month to respond to you.
To make a data protection rights request, please contact hardhatadmin using the contact details at the top of this privacy notice.

How to complain

If you have any concerns about the use of your personal data, you can make a complaint to hardhatadmin using the contact details at the top of this privacy notice.
If you remain unhappy with how your data has been used after raising a complaint with hardhatadmin, you can also complain to the ICO.

The ICO's address:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
Website: https://www.ico.org.uk/make-a-complaint